Test Bank for Records Management 10th Edition by Judy Read, Mary Lea Ginn – Ebook PDF Instant Download/Delivery: 1305119169, 9798214351896
Full dowload Test Bank for Records Management 10th Edition after payment
Product details:
ISBN 10: 1305119169
ISBN 13: 9798214351896
Author: Judy Read, Mary Lea Ginn
RECORDS MANAGEMENT, Tenth Edition, provides a comprehensive introduction to the complex field of records management. The text features sound principles of records and information management that include the entire range of records‚Äîphysical (paper), image records, and electronic media used in computerized systems. Part I, Records and Information Management, provides thorough coverage of alphabetic filing rules, as well as methods of storing and retrieving alphabetic, subject, numeric, and geographic records. The rules agree with the latest standard filing guidelines presented by ARMA International. Part II, Electronic Records Management, introduces electronic records file management as well as classifying electronic files using metadata, taxonomies, and file plans; and the use of magnetic, optical and solid state media through the phases of the records management life cycle.A new chapter introduces Enterprise Content Management (ECM) and describes how Microsoft SharePoint is used in Records Management. Part III, RIM Program Administration, delves into the records and information management (RIM) program components and guidelines; with expanded coverage of information governance, social media, and the records and information manager’s responsibilities. In addition to content based on ARMA International standards and best practices, the text features realistic database activities, profiles of real-world professionals, and practical advice and examples to prepare students for career success. The Tenth Edition features extensive updates, including a restructuring of the chapters to reflect the growing importance of electronic records management.
Test Bank for Records Management 10th Table of contents:
Part 1. Records and Information Management
Chapter 1. Records and Information Management
Information and Records Are Essential for Business
Records Keeping Meets Regulatory Compliance Requirements
Organizations and Individuals Need Records
Records Management
ANSI and ISO Standards
Records Types and Values
Categorizing the Value of Record(s)
Records and Information Life Cycle
Creation or Receipt
Distribution
Retention (Use and Maintenance)
Disposition
Records Formats
Physical Records
Electronic Records
Electronic Mail
Other Electronic Records
Imaged Documents
Key Points.
Terms.
Review and Discuss.
Application 1-1 Records Management Website Discovery
Application 1-2 Classifying Records (Obj. 2)
Application 1-3 Using Technology (Obj. 1)
Using Computers to Sort Data
Microsoft® Access Basics
Additional Resources
Chapter 2. The RIM Environment
Electronic Business Activities
E-Commerce
Electronic File Transfer and Data Interchange
Programs for Managing Records
Information Governance
The Generally Accepted Recordkeeping Principles® (“The Principles”)
Records Program Management Guidelines
Electronic Record Management Tools
Common Record System Problems and Challenges
RIM Systems Problems
Legal Considerations for Records Management
Careers in Records Management
Career Resources and Professional Organizations
Key Points.
Terms.
Review and Discuss.
Application 2-1 AIIM History
Application 2-2 ARMA International Certificates
Application 2-3 ARMA Core Competencies, Level 1
Additional Resources
Chapter 3. Alphabetic Indexing Rules 1–4
Need for Alphabetic Order
Filing Rules
Indexing
Coding
Alphabetic Indexing Rules
Rule 1: Indexing Order of Units
A. Personal Names
B. Business Names
Rule 1: Self-Check
Rule 2: Minor Words and Symbols in Business Names
Rule 2: Self-Check
Rule 3: Punctuation and Possessives
Rule 3: Self-Check
Rule 4: Single Letters and Abbreviations
A. Personal Names
B. Business Names
Rule 4: Self-Check
Cross-Referencing
Personal Names
Business Names
Cross-Referencing: Self-Check
Rules 1–4: Self-Check
Key Points.
Terms.
Review and Discuss.
Application 3-1 Index, Code, and Sort Records (Objs. 2–8)
Application 3-2 Index, Code, and Sort Records (Objs. 2–8)
Application 3-3 Find Information in Database Records (Obj. 9)
Application 3-4 Research Identity Theft
Simulation
Additional Resources
Chapter 4. Alphabetic Indexing Rules 5–8
Alphabetic Indexing Rules
Rule 5: Titles and Suffixes
A. Personal Names
B. Business Names
Rule 5: Self-Check
Rule 6: Prefixes, Articles, and Particles
Rule 6: Self-Check
Rule 7: Numbers in Business Names
Rule 7: Self-Check
Rule 8: Organizations and Institutions
Rule 8: Self-Check
Rules 5–8: Self-Check
Cross-Referencing Business Names
Popular and Coined Names
Hyphenated Names
Divisions and Subsidiaries
Changed Names
Similar Names
Cross-Referencing: Self-Check
Key Points.
Review and Discuss.
Application 4-1 Index, Code, and Sort Records (Objs. 1–7)
Application 4-2 Index, Code, and Sort Records (Objs. 1–7)
Application 4-3 Index, Code, and Sort Records (Objs. 1–7)
Application 4-4 Enter Names into a Database (Objs. 1–7)
Application 4-5 Find Information in Database Records (Obj. 8)
Application 4-6 Research Identity Theft Prevention
Simulation
Additional Resources
Chapter 5. Alphabetic Indexing Rules 9 and 10
Alphabetic Indexing Rules
Rule 9: Identical Names
Rule 9: Self-Check
Rule 10: Government Names
A. Local and Regional Government Names
Rule 10A: Self-Check
B. State Government Names
Rule 10B: Self-Check
C. Federal Government Names
Rule 10C: Self-Check
D. Foreign Government Names
Rule 10D: Self-Check
Cross-Referencing Business Names
Foreign Business Names
Foreign Government Names
Cross-Referencing: Self-Check
Subjects within an Alphabetic Arrangement
Examples of Subject within an Alphabetic Arrangement
Key Points.
Review and Discuss.
Application 5-1 Index, Code, and Sort Records (Obj. 1, 2, 3, 4 and 5)
Application 5-2 Index, Code, and Sort Records (Obj. 1, 2, 3, 4 and 5)
Application 5-3 Index and Sort Records For Rule 10 (Objs. 2)
Application 5-4 Index, Code, and Sort Records for Rules 1–10 (Objs. 1, 2, 3, 4 and 5)
Application 5-5 Create and Query a Database (Objs. 6–Objs. 7)
Application 5-6 Research the Federal Executive Branch
Simulation
Additional Resources
Chapter 6. Alphabetic Records Management, Equipment, and Procedures
Physical Document Records Storage
Records Storage Equipment and Supplies
Storage Equipment
Storage Supplies
Selection of Storage Equipment and Supplies
Physical Document Storage Procedures
Advantages and Disadvantages of Alphabetic Records Management
Selection and Design of an Alphabetic Records Management System
Examples of Records Storage Systems
Procedures for Storing Physical Records
Using a Tickler File
Misfiled and Lost Records
Key Points.
Terms
Review and Discuss
Application 6-1 Code Business Documents (Obj. 7)
Application 6-2 Changing Storage Equipment (Obj. 2, 3, and 5)
Application 6-3 Prepare Folder Labels (Obj. 7)
Application 6-4 Research Storage Equipment and Supplies (Obj. 2)
Simulation
Additional Resources
Chapter 7. Storing, Retrieving, and Transferring Records
Records Storage
The Value of Records
Records Inventory
Records Retrieval
Retrieval and Re-Storage Cycle
Requisition, Charge-Out, and Follow-Up Procedures
Automated Charge-Out Procedures
Records Transfer
Transfer Methods
Transfer Procedures
Records Center Control Procedures
Inactive Records Index
Charge-Out and Follow-Up File
Destruction Date File
Destruction File
Key Points.
Terms
Review and Discuss
Application 7-1 Determine Retention Periods (Objs. 1, 4)
Application 7-2 Solve Retrieval Problems (Objs. 1, 4, 5)
Application 7-3 Recommend Records Transfer Methods (Obj. 6)
Application 7-4 Learn about Web Resources for Managing E-mail Records (Objs. 1, 4)
Simulation
Additional Resources
Chapter 8. Subject Records Management
Subject Records Storage and Retrieval
Subject Records Arrangements
Dictionary Arrangement
Encyclopedic Arrangement
Subject Filing Supplies
Guides and Labels
Folders and Labels
OUT Indicators
Subject Indexes
Preparation of Indexes
Master Index
Relative Index
Numeric Index
Name Index
Storage and Retrieval Procedures
Inspecting
Indexing
Coding
Cross-Referencing
Sorting
Storing
Retrieving
Key Points.
Terms
Review and Discuss.
Application 8-1 Prepare a Master Index for a Subject File (Objs. 5 and 7)
Application 8-2 Create a Relative Index (Objs. 5 and 7)
Application 8-3 File or Retrieve Records by the Subject Method (Obj. 8)
Application 8-4 Use the Internet to Locate Supply Vendors (Obj. 4)
Simulation
Additional Resources
Chapter 9. Numeric Records Management
Numeric Records Storage and Retrieval
Consecutive Numbering
Consecutive Numbering Components
Alphabetic Index
Storage and Retrieval Procedures
Converting to Numeric Storage
Advantages and Disadvantages
Nonconsecutive Numbering
Terminal-Digit Storage
Middle-Digit Storage
Chronologic Storage
Other Numeric Coding Systems
Block-Numeric Coding
Duplex-Numeric Coding
Decimal-Numeric Coding
Alphanumeric Coding
Databases for Numeric Storage
Key Points.
Terms.
Review and Discuss.
Application 9-1 Arrange Physical Files (Obj. 5)
Application 9-2 Sort Database Records (Obj. 5)
Application 9-3 Learn More about Decimal-Numeric Coding (Obj. 7)
Simulation
Additional Resources
Chapter 10. Geographic Records Management
Geographic Records Storage
Advantages and Disadvantages of Geographic Records Storage
Advantages
Disadvantages
Geographic Records Storage Arrangements
Compass Terms
Dictionary Storage Arrangement
Encyclopedic Storage Arrangement
Geographic Records Storage Indexes
Numeric File List
Alphabetic Index
Master Index
Geographic Records Storage and Retrieval Procedures
Inspecting and Indexing
Coding
Cross-Referencing
Sorting
Storing
Retrieving
Key Points.
Terms.
Review and Discuss.
Application 10-1 Selecting a Geographic Arrangement (Obj. 2)
Application 10-2 Compass Terms (Obj. 5)
Application 10-3 Geographic Indexes (Objs. 2 and 4)
Application 10-4 Research Geographic Filing Uses (Obj. 1)
Simulation
Additional Resources
Part 2. Electronic Records Management
Chapter 11. Electronic Records File Management
Electronic Records Life Cycle
Creation of Electronic Records
Classification of Electronic Records
Metadata
Common Metadata Elements
Taxonomies
File Plans
Use and Distribution
Other Digital Communications
Retention and Maintenance
E-Mail Retention Policies
Moving and Copying Files and Folders
Disposition
Inactive Records Storage and Archives
Inactive Records Retention
Disposition of Records
Electronic Databases
Database Elements
Using Databases in Records Management and E-Commerce
Key Points.
Terms.
Review and Discuss
Application 11-1 Create a Logical Folder Structure (Obj. 6)
Application 11-2 Classify E-Mail Messages (Obj. 3)
Application 11-3 Classify Documents for Electronic Slates, Inc.
Additional Resources
Chapter 12. Electronic Media and Image Records
Electronic and Image Records
Electronic Media
Data Input
Retrieval Procedures
Retention and Maintenance
Duplicate Records
Media Compatibility and Stability
Accessing Electronic Records
Records Safety and Security
Records Safety
Records Security
Managing Information on Mobile Devices
Tools
Bring Your Own Device (BYOD)
Device Information Security
Image Media
Microfilming Procedures
Processing, Duplicating, and Production Equipment
Microform Storage and Retrieval
Image Records Retention
Key Points.
Terms.
Review and Discuss.
Application 12-1 Research Electronic and Image Records Topics (Obj. 1)
Application 12-2 Research Mobile Devices (Obj. 4)
Application 12-3 Research Bring Your Own Device Policies (Obj. 4)
Additional Resources
Chapter 13. Electronic Records Management Tools and Processes
Electronic Records Management Tools
Is It a Record?
Reducing Physical Records
Sources and Storage of Electronic Content
The Cloud
Enterprise Content Management (ECM) Software
Microsoft® SharePoint and SharePoint Partners
Creation, Capture, Distribution, and Use
Disposition
Business Process Examples
Example 1: Card, Gift, and Flower Shop
Example 2: National Insurance Company
Example 3: Governmental Department
Example 4: Major Utility Company
RIM Tools Summary
Key Points.
Terms
Review and Discuss
Application 13-1 Classifying Documents
Application 13-2 Determine the Correct File Plan Folder
Application 13-3 Create a Query for Employees
Application 13-4 Create a Query for Wholesalers
Application 13-5 Change Records Status
Application 13-6 Create a Report for Scheduled Dispositions
Application 13-7 Filling in the Metadata
Application 13-8 Delete Expired Remittance Notices
Application 13-9 Create a Query for Amounts Paid for September 2012
Application 13-10 Create a Report for the Amounts Paid for September 2012
Application 13-11 Create a Query for Invoice Disposition for October 2015
Application 13-12 Add an Audit Trail to the Metadata Table and Delete Expired Invoices
Additional Resources
Part 3. RIM Program Administration
Chapter 14. Managing a RIM Program
RIM Within the Information Governance Program
Information Governance
ARMA International’s Generally Accepted Recordkeeping Principles®
Records and Information Manager’s Duties and Responsibilities
People also search for Test Bank for Records Management 10th :
records management
archives and records management
crown records management
morgan records management
who is responsible for records management
Reviews
There are no reviews yet.